Documents Controller

<p>Position Title: Document Controller</p>
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<p>Job Summary</p>
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<p>The Document Controller establishes master filing systems, including copies of al drawing issues on design projects in Design Centers. He ensures the implementation of K&amp;A’s archiving policies, procedures and standards in the recording of all issued documents and drawings.&nbsp;</p>
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<p>Responsibilities:</p>
<p> Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on design projects in accordance with corporate policies and procedures</p>
<p> Maintain a record of submittals to the client and record the date of responses to the client</p>
<p> Maintain a list of unanswered items of correspondence and circulate the list at regular intervals for reference</p>
<p> Maintain a register of design manuals, vendor manuals and design drawings</p>
<p> Maintain copies of all programs submitted during the project and file copies of the client’s drawings showing the progress of the works during the various stages of the design</p>
<p> Maintain a register of all design drawings submitted by the client and update the status of review / approval of design drawings</p>
<p> Record receipt of drawing revisions and distribute to the appropriate people</p>
<p> Ensure that the most current version of drawing documents is being used</p>
<p> Assist other members in the design team to set-up and maintain filing systems in an organized manner</p>
<p>Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures</p>
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<p>Skills:&nbsp;</p>
<p> Working knowledge of Microsoft Word, PowerPoint and Excel</p>
<p> Good secretarial skills and organizational abilities</p>
<p> Ability to communicate effectively both internally and externally</p>
<p> Good planning, organization and presentation capability</p>
<p> Strong attention to details</p>
<p>Proficiency in spoken and written English; Arabic is an advantage</p>
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<p>Required Qualifications:</p>
<p>• Minimum of 5 years of relevant experience.</p>
<p>• High School Diploma (Bachelor’s degree is an advantage).</p>
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