Job DescriptionRoles & ResponsibilitiesWe are looking for a smart, proactive, and highly organized Office Coordinator to support our interior fit-out operations. This role goes beyond basic administration — the ideal candidate will act as a central point of coordination for office activities, ensuring smooth day-to-day functioning while supporting project teams. The candidate should be tech-savvy, detail-oriented, and capable of handling multiple responsibilities including documentation, communication,coordination, and basic office systems management.Key Responsibilities:Manage and maintain all office documentation, reports, and recordsTake accurate minutes of meetings and track action itemsDraft and manage professional email communication with proper structure and etiquetteCoordinate between internal teams, site staff, vendors, and managementFollow up on tasks, deadlines, and pending actions across departmentsPrepare reports, presentations, and schedules using Excel and PowerPointOrganize and maintain filing systems (digital and physical)Oversee general office operations and ensure smooth functioning of daily activitiesHandle basic IT/office coordination (liaising with vendors for system, network, or equipment issues)Assist in planning, tracking, and coordinating project-related administrative tasksRequirements:Strong proficiency in MS Excel, PowerPoint, and email platforms (Outlook, Gmail, etc.)Excellent written and verbal communication skillsStrong understanding of professional email etiquette and coordination workflowsHighly organized with strong multitasking and follow-up skillsTech-savvy with the ability to handle basic office systems and coordinationProactive attitude with problem-solving ability and ownership mindsetWell-spoken, presentable, and confident in communicationPreferred:Background in Engineering (Civil/Interior/Construction) or related fieldPrior experience in an interior fit-out or construction environmentFamiliarity with project coordination, scheduling, and documentation
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