LOGISTICS MANAGER – HEALTHCARE SECTOR Job Summary We are seeking an experienced and highly organized Logistics Manager to oversee tender management, import order processing, supply chain coordination, and logistics operations within the healthcare sector. The role will involve managing healthcare products and supplies for both government and private-sector customers, including coordination with government entities, principal companies, suppliers, freight forwarders, logistics providers, finance teams, and internal departments. The successful candidate will be responsible for ensuring the smooth and timely execution of tenders, purchase orders, imports, deliveries, and supply operations while maintaining compliance with contractual, regulatory, and documentation requirements. Key Responsibilities Tender Management Monitor tender portals, newspapers, and relevant sources to identify business opportunities from entities including SQU, Oman Tender Board, Ministry of Health (MOH), Royal Hospital, SQCCC, Ministry of Agriculture and Fisheries, and Ministry of Education. Coordinate regular visits to relevant government institutions to review newly announced tenders and procurement opportunities. Coordinate tender participation inquiries with principal companies suppliers. Obtain quotations, technical information, product specifications, and supporting documentation from suppliers and principal companies. Analyze historical tender data, awarded contracts, market pricing, and pricing trends. Develop competitive pricing strategies in coordination with principal companies and internal stakeholders. Prepare and coordinate technical and commercial bid proposals. Compile, review, and submit complete tender documentation in accordance with tender requirements. Ensure compliance with tender specifications, submission requirements, deadlines, and contractual conditions. Prepare customized quotations and commercial proposals for private-sector customers. Verify pricing, product specifications, availability, and delivery commitments prior to submission. Coordinate the processing of Bid Bonds and Performance Bonds with the relevant departments and financial institutions. Coordinate with the Finance Department regarding pricing, cost analysis, financial clarifications, and tender-related requirements. Supervise and support the smooth execution of tender awards and subsequent supply operations. Import & Order Management Review and process Local Purchase Orders (LPOs) received from government and private-sector customers. Generate sales orders in the ERP system and establish appropriate delivery schedules. Maintain accurate Excel-based delivery schedules for parallel tracking and monitoring of orders. Maintain monthly order follow-up, tracking, and reminder systems. Manage orders with principal companies and suppliers from order placement through final delivery. Track project timelines, order status, shipment progress, and delivery milestones. Maintain accurate and up-to-date records of projects, tenders, purchase orders, shipments, and deliveries. Coordinate shipments with principal companies, freight forwarders, customs clearance agents, and logistics providers. Oversee the complete order fulfillment process, from order placement until receipt at the company warehouse or delivery to the customer. Handle tender, logistics, import, and supply-related correspondence with customers, suppliers, principal companies, and service providers. Coordinate government delivery planning with the NP Stores and relevant internal departments. Ensure timely delivery and compliance with contractual obligations and agreed delivery schedules. Proactively identify and minimize supply chain delays through effective planning, coordination, and follow-up. Ensure compliance with local regulations, import requirements, customs procedures, and documentation standards. Departmental Supervision & Coordination Supervise overall tender, import, order management, and logistics operations within the department. Coordinate effectively with Sales, Finance, Stores, Regulatory Affairs, and other relevant departments. Monitor operational performance and ensure timely completion of assigned tasks. Develop efficient systems for tender tracking, order follow-up, delivery monitoring, and supplier coordination. Identify operational risks and implement corrective actions to improve efficiency and service delivery. Maintain professional relationships with government entities, private healthcare customers, suppliers, principal companies, and logistics partners. Qualifications & Experience Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, Healthcare Management, or a related field. Minimum 10 years of relevant experience in logistics, tender management, import operations, supply chain, or order management. Experience in the healthcare, pharmaceutical, medical equipment, or medical supplies sector is highly preferred. Proven experience dealing with government tenders and private-sector customers in Oman. Strong knowledge of import procedures, shipping documentation, customs requirements, and supply chain operations. Experience working with ERP systems and advanced knowledge of Microsoft Excel. Strong analytical, negotiation, coordination, and problem-solving skills. Excellent communication and follow-up skills. Ability to manage multiple tenders, orders, shipments, and deadlines simultaneously. Preferred Skills Government tender and procurement experience. Experience dealing with healthcare institutions and government entities. Knowledge of medical products, pharmaceuticals, or healthcare supplies. Strong supplier and principal-company relationship management skills. Excellent written and verbal communication skills in English. Arabic language skills are an advantage. Strong attention to detail and ability to work under pressure. Key Competencies Tender & Contract Management Import & Logistics Operations Supply Chain Coordination Government Procurement Order Fulfillment Supplier & Principal Management Pricing & Cost Analysis Negotiation Skills ERP & Microsoft Excel Planning & Organization Compliance & Documentation Leadership & Team Coordination To Apply: Plesae submit your CV to ( aisha@nationalpharmcyllc.com ) or Tawteen
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