POSITION INFORMATION Job Title: Commercial Vendor Administrator Department: Commercial Reporting To: Commecrial Manager JOB PURPOSE To support vendor management activities by handling vendor records, document follow-up, coordination, evaluation support, and contract administration tasks in line with company procedures and business requirements. DIMENSIONS External Interface(s): • Clients Internal Interface(s): • Service Delivery • Product • Customer success KEY ACCOUNTABILITIES AND RESPONSIBILITIES • Support vendor coordination and administration activities for assigned business needs. • Maintain vendor records, documentation, correspondence, and related tracking logs. • Coordinate with internal departments to collect vendor-related requirements, supporting documents, and evaluation inputs. • Follow up with vendors on required documents, clarifications, submissions, and pending actions. • Support vendor registration, onboarding documentation, and record maintenance. • Assist in preparing comparison sheets, evaluation summaries, and supporting documentation for internal review. • Support contract administration activities, including document filing, tracking, and follow-up on renewals or pending items. • Assist in preparing status reports, summaries, and updates related to vendor matters. • Ensure proper filing and record keeping for vendor-related documents and internal approvals. • Coordinate with finance, commercial, supply chain, and other internal stakeholders where required. • Follow up on outstanding actions related to vendor documents, approvals, and coordination matters. • Escalate delays, missing documents, or unresolved vendor issues to the reporting manager when required. JOB REQUIREMENTS Qualifications and Experience: • Bachelor’s degree in business administration, Management, Commerce, or related field • Contract administration, vendor management, or business support training is an advantage • Fresh Graduate of experience in vendor coordination, contract administration, business support, commercial support, or administrative roles. • Experience in handling vendor records, documentation, and coordination with multiple internal stakeholders is preferred. • Experience in IT, engineering, project-based, or corporate service environments is an advantage Key Skills and Competencies: Skills / Knowledge • Good coordination and follow-up skills • Good document control and record management ability • Good communication and vendor-handling skills • Attention to detail and accuracy • Ability to work in a structured and process-driven environment • Good reporting and administrative support capability • Ability to coordinate with multiple departments and external parties • Good command of Microsoft Office applications Competencies • Planning & Organizing • Flexibility & Adaptability • Operational Excellence • Collaborative Working • Creativity & Innovation • Communication • Respect & Integrity Additional Requirements • English and Arabic (fluent written and verbal)
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