POSITION INFORMATION Job Title: Executive Secretary Department: CEO Office Reporting To: CEO JOB PURPOSE To provide administrative and coordination support to the CEO Office by managing schedules, correspondence, meetings, records, and routine office follow-up to ensure smooth and professional executive office operations. DIMENSIONS External Interface(s) • Clients • Vendors/suppliers • Strategic partners • Industry forums • Regulatory authorities Internal Interface(s): • All departments KEY ACCOUNTABILITIES AND RESPONSIBILITIES • Manage calendar coordination, meeting arrangements, and daily office scheduling for the CEO Office. • Prepare correspondence, letters, internal memos, and meeting-related documents as required. • Support the organization of meetings, appointments, visits, and executive office events. • Prepare meeting agendas, record minutes, and follow up on action items when required. • Maintain proper filing, records, and documentation for executive office activities. • Coordinate communication between the CEO Office and internal or external stakeholders. • Handle routine administrative tasks, document tracking, and office follow-up activities. • Support preparation of presentations, summaries, and executive office reports. • Ensure confidentiality and proper handling of sensitive information and documents. • Follow up on assigned tasks and pending matters related to the CEO Office. • Support smooth office coordination and professional front-office communication when required. JOB REQUIREMENTS Qualifications and Experience: • Bachelor’s degree in business administration, Office Management, Administration, or related field • Secretarial or executive support training is an advantage • Fresh Graduate / up to 4 years of experience in secretarial, executive support, administration, or office coordination roles. • Experience in supporting senior management or executive offices is preferred. • Experience in corporate or professional office environments is an advantage. Key Skills and Competencies: Skills / Knowledge • Good administrative and coordination skills • Strong organization and time management ability • Good written and verbal communication skills • Good document preparation and record management capability • Ability to handle confidential information professionally • Good follow-up and multitasking ability • Professional communication and office etiquette • Good command of Microsoft Office applications Competencies • Strategic Vision & Technology Foresight • Commercial & Financial Acumen • Leadership & people management • Stakeholder & Government Relations • Communication & Executive Presence • Innovation & Digital Transformation Mindset • Negotiation & Partnership Development • Resilience, Agility & Decisiveness • Ethics, Governance & Compliance Additional Requirements • English (fluent written and verbal) • Arabic preferred
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