Contract Manager

Job Pupose-The role is a Head Office position providing
contractual authority and governance across all active projects, including
utility-scale renewable energy developments (Wind, Solar PV and BESS) and
industrial and commercial construction. The individual will act as the primary
contractual reference for the organisation, managing EPC and subcontract
frameworks, driving proactive risk identification, safeguarding company
interests through precise contractual communication, and leading claims and
dispute processes. Close coordination with engineering, planning, commercial
and legal functions is a core requirement.Contract Governance & Lifecycle
ManagementOwn and govern the full contractual
lifecycle for all construction and renewable energy contracts from pre-tender
through to final account close-out and performance certificate issuance.Lead contract review and negotiation
during the tender phase: identify contractual risks, ambiguities and gaps
before contract award and propose protective amendments.Establish and maintain a structured
contracts register covering all active EPC, subcontract, supply and service
agreements across the project portfolio.Define and enforce contract management
procedures, notice protocols and correspondence standards across the
construction department.Ensure all contractual obligations,
milestones, conditions precedent and hold-point requirements are identified,
tracked and met throughout project execution.Lead contract close-out activities
including final account settlement, defects liability management, performance
security release and lessons-learned documentation.  EPC
Contract Review & ManagementConduct thorough review and risk analysis
of EPC contract documents including conditions of contract, scope of work,
technical specifications, payment schedules and performance requirements.Identify and document gaps,
contradictions, ambiguities and risk allocations within EPC contract packages
and present findings to senior management with recommended mitigation actions.Proactively identify and bridge
contractual gaps between Power Purchase Agreements (PPAs), grid connection
agreements, EPC contracts and subcontract packages, ensuring alignment and
protection of the Owner’s position throughout.Monitor EPC contractor compliance with all
contractual obligations on a continuous basis: programme adherence, quality
plan implementation, insurance and bond obligations, reporting requirements and
notification deadlines.Review and advise on EPC contractor
contractual entitlements, including variations, time extensions and financial
claims, ensuring the company’s position is protected at all times.Manage contractor-side deliverable
submission schedules and ensure timely review and response to avoid deemed
approval or contract breach.  Claims ManagementLead the preparation, substantiation and
submission of all contractual claims on behalf of the Owner, including
Extension of Time (EOT) claims, prolongation cost claims, disruption and loss
of productivity claims, and acceleration claims.Manage the defence and rebuttal of claims
submitted by EPC contractors, subcontractors and suppliers: assess entitlement,
quantum and supporting evidence, and prepare structured counter-claim or
rejection responses.Ensure strict compliance with FIDIC and
contract-specific notification provisions for all claims: deadlines, form of
notice, content requirements and supporting records.Maintain a comprehensive claims register
covering all active, pending and resolved claims across the portfolio, with
regular status reporting to senior management.Coordinate with planning engineers on
forensic delay analysis to support EOT claims and delay rebuttals: Time Impact
Analysis (TIA), As-Planned vs. As-Built and Windows Analysis methodologies.Coordinate with cost controllers and
quantity surveyors on claim quantum preparation, cost substantiation and
financial exposure assessments.   Notices, Approvals & Deadline ManagementMaintain a structured notices and
approvals tracker covering all contractual time-sensitive obligations across
every active contract.Proactively track, prepare and issue all
required contractual notices within prescribed deadlines, including:Delay notices: immediate identification
and notification of delaying events in compliance with FIDIC or equivalent
contract provisions.Extension of Time (EOT) notices: formal
interim and final EOT submissions with full supporting programme and narrative
substantiation.Variation notifications: timely
identification, notification and pricing of scope changes, instructed
variations and constructive changes.Claims submissions: preparation and timely
submission of fully substantiated claims in compliance with contract notice and
submission requirements.Suspension notices: identification of
grounds, formal notification and preservation of associated cost and time
entitlements.Payment applications: preparation, review
and timely submission of interim payment applications and final account
statements in compliance with contract payment provisions.Ensure that no contractual right is waived
through late notice, inadequate form or insufficient substantiation.   Contractual Communication & Strategic CorrespondenceOwn and control all formal contractual
correspondence across the project portfolio: draft, review and approve all
contractual letters, notices, instructions and responses before issue.Apply disciplined language control to all
outgoing contractual communications: ensure wording is legally precise,
protects company entitlements, avoids unintended admissions and is appropriate
in tone and content for the contractual context.Establish and enforce a correspondence
protocol across the construction department, ensuring that site teams and
project managers understand what can and cannot be committed to in writing
without contractual review.Review all incoming contractual
correspondence from EPC contractors, clients, consultants and authorities and
prepare structured, timely and contractually sound responses.Ensure notices comply with all form,
content, delivery method and deadline requirements specified in the contract:
written notice requirements, addressee specifications and notification
timelines.Maintain a professional but commercially
protective communication posture throughout the project lifecycle, balancing
relationship management with robust defence of contractual position.Maintain a full and indexed correspondence
register for every active contract, ensuring records are contemporaneous,
retrievable and suitable for use in dispute or arbitration proceedings.   Gap Analysis: PPA, Grid Connection & EPC AlignmentProactively review and cross-reference
Power Purchase Agreements (PPAs), grid connection agreements, financing
agreements and EPC contract documents to identify contractual gaps,
inconsistencies and misaligned obligations.Prepare structured gap analysis reports
for senior management identifying areas where EPC contractor obligations do not
fully satisfy Owner obligations to the off-taker, lender or grid authority.Propose and implement contractual
remediation measures including back-to-back provisions, specific contractual
protections and targeted amendment language to close identified gaps before
execution.Monitor PPA performance obligation
compliance throughout construction and commissioning, ensuring EPC contractor
programme and performance obligations support timely COD achievement and avoid
PPA termination risk.Identify and manage contractual interface
risks between multiple contracts running in parallel across hybrid or
multi-package project configurations.Risk Assessment & Executive ReportingMaintain a consolidated contractual risk
register across all active contracts, covering financial exposure, schedule
risk, claim risk, compliance risk and dispute risk, with regular review and
update cycles.Provide proactive contractual risk alerts
to senior management when identified risks exceed agreed thresholds or when
contractor behaviour indicates emerging dispute or claim escalation.Prepare and present executive-level
contractual status reports covering claims status, notices issued and received,
financial exposure, dispute risk and key upcoming contractual deadlines.Deliver clear, decision-ready management
presentations on contractual matters to senior leadership, Board-level
stakeholders and project owners as required.Advise senior management on contractual
strategy, negotiation positions, settlement options and dispute escalation
decisions based on thorough contractual and commercial analysis.   Subcontract & Supplier Contract ManagementManage the preparation, review and award
of subcontract and supplier agreements across all project scopes, ensuring
back-to-back alignment with the EPC contract where appropriate.Review subcontract terms for risk
allocation adequacy, payment provisions, performance requirements and notice
obligations, and propose protective amendments before award.Monitor subcontractor compliance with
contractual obligations throughout execution and manage claims, variations and
disputes at subcontract level.Ensure subcontract payment applications
and certifications are processed in accordance with contract provisions and
cash flow requirements.Manage flow-down of EPC contractor
obligations to relevant subcontractors to maintain contractual integrity across
the supply chain.   Dispute Resolution & Arbitration SupportLead the preparation and management of
formal dispute resolution processes including DAAB (Dispute
Avoidance/Adjudication Board) referrals, adjudication, mediation and ICC or
UNCITRAL arbitration proceedings.Coordinate with external legal counsel on
arbitration strategy, pleadings preparation, document disclosure and witness
statement support.Compile, organise and present
contemporaneous project records, correspondence archives, programme analysis
and cost substantiation documentation required for dispute proceedings.Manage the company’s contractual position
throughout dispute escalation, ensuring all procedural steps, notice
requirements and response deadlines are met.Provide strategic advice on dispute
avoidance, early neutral evaluation and settlement negotiation to manage legal
cost and reputational exposure.RequirementsGeneral ExperienceMinimum 10 years of professional
experience in contract management within construction, EPC or infrastructure
project environments.Minimum 5 years in a senior or lead
contract management role with portfolio-level responsibility.Minimum 5 years of direct experience on
renewable energy projects, specifically utility-scale Wind, Solar PV and/or
BESS developments above 300 MW.Proven experience managing contracts
across the full project lifecycle: tender, award, execution, commissioning and
close-out.Demonstrated experience in claims
preparation, submission and defence on EPC or large construction contracts.Experience working with Owners, Owner’s
Engineers, IPPs, EPC contractors or international engineering consultants in a
contractual management capacity.   FIDIC Experience – MandatoryComprehensive working knowledge of FIDIC
contract conditions is mandatory. Candidates must demonstrate direct hands-on
experience administering FIDIC-based contracts, not merely theoretical
familiarity.Minimum 5 years of direct FIDIC contract
administration experience across at least one of the following: FIDIC Red Book
(Construction), FIDIC Yellow Book (Plant & Design-Build) or FIDIC Silver
Book (EPC/Turnkey), FIDIC White Book.In-depth knowledge of FIDIC notice
provisions, time bar clausesEngineer’s role and determinations,
dispute resolution procedures and DAAB mechanisms.FIDIC Accredited Training certificate
(FIDIC ATC) or equivalent formal FIDIC qualification is strongly preferred.Experience with FIDIC 2017 edition
provisions and their practical differences from the 1999 suite is advantageous.