SCM Data Analyst

<h2 id="isPasted"><b style="mso-bidi-font-weight:normal;">General Purpose&nbsp;</b></h2>The SCM Data Analyst provides administrative support for all sourcing matters, initiating &amp; maintaining the Annual Procurement Plan, monitoring the validity of bank guarantees &amp; insurance, reporting cost savings, monitoring &amp; reporting departmental Key Performance Indicators, monitoring &amp; managing spend, etc.<p fr-original-style="" style="font-size: 14px;"><br></p><h2 style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left: 0in;" id="isPasted">Main Accountabilities</h2><ul fr-original-style="" style="font-size: 14px;"><li>Ensure that the business ethics and core values of the supply chain management department are implemented and followed correctly.</li></ul><ul fr-original-style="" style="font-size: 14px;"><li>Establish and maintain the database in the SCM share folder.</li></ul><ul fr-original-style="" style="font-size: 14px;"><li>Ensure all tender/contract files are well organized and updated in coordination with the SCM focal persons.</li></ul><ul fr-original-style="" style="font-size: 14px;"><li>Track the validity of all bank guarantees (bid bond, advance payment bond, and performance bond) and ensure the respective focal persons take appropriate steps toward validating them.</li></ul><ul fr-original-style="" style="font-size: 14px;"><li>Track the validity of all the contracts and agreements and inform the SCM focal person to initiate the renewal or new tender process.</li></ul><ul fr-original-style="" style="font-size: 14px;"><li>Initiate and monitor the procurement plan and report the challenges to the department head.</li></ul><ul fr-original-style="" style="font-size: 14px;"><li>Monitor, analyze, and report on local content (ICV) spend.</li></ul><ul fr-original-style="" style="font-size: 14px;"><li>Responsible for the coordination with the following internal and external stakeholders and liaising with the SCM personnel:</li></ul><ul fr-original-style="" style="font-size: 14px;"><li><em>Internal Audit and State Audit: for support during the audit process and follow-ups post issuance of the audit report.</em></li></ul><ul fr-original-style="" style="font-size: 14px;"><li><em>Compliance &amp; Risk Management: for regularly updating/maintaining the risk register.</em></li></ul><ul fr-original-style="" style="font-size: 14px;"><li><em>Business Development: for periodically updating the departmental BSC/KPIs.</em></li></ul><ul fr-original-style="" style="font-size: 14px;"><li>Review vendors’ registration applications, and guide them through until completion of evaluation and registration.</li></ul><ul fr-original-style="" style="font-size: 14px;"><li>Maintain an updated vendor list, including the single-source list.</li></ul><ul fr-original-style="" style="font-size: 14px;"><li>Initiate, track, and report the annual departmental budget.</li></ul><ul fr-original-style="" style="font-size: 14px;"><li>Maybe assigned as the tender committee's secretary.</li></ul><ul fr-original-style="" style="font-size: 14px;"><li>Carry out other responsibilities as assigned by the line manager.</li></ul>