Document Controller Veolia Oman

Job DescriptionRoles & ResponsibilitiesWe are currently seeking an experienced Document Controller to support various Veolia landfill sites across Oman. The Document Controller will be responsible for managing, organizing, and maintaining the company’s critical documentation system. This role ensures the accuracy, integrity, and accessibility of all documents in accordance with established procedures and regulatory requirements. The successful candidate will serve as the central point of contact for document control across all departments.ResponsibilitiesCreate, implement, and maintain document control procedures and workflowsReceive, process, file, and distribute technical documents (SOPs, manuals,drawings, specifications, contracts)Ensure accurate version control and prevent the use of obsolete documentsScan, upload, and index documents into electronic document management systems (EDMS)Maintain both physical and digital document archivesProcurement AdministrationCreate and process Purchase Orders (POs) in accordance with the companyprocurement policies and approval workflowsFollow up on PO status with vendors, track delivery timelines, and escalate delays torelevant stakeholdersPost Goods Receipt Notes (GRN) upon delivery verification, ensuring accuracy inquantity and quality checksCoordinate with warehouse/logistics teams to confirm receipt of goods and resolvediscrepanciesMaintain procurement documentation and vendor correspondence filesCompliance and AuditLead compliance internal audit preparation and serve as the primary point of contact for audit requestsPrepare and present quarterly compliance reports to management, documenting adherence to policies, procedures, and regulatory requirementsEnsure document control and procurement processes comply with ISO standards, industry regulations, and company policiesSupport internal and external audits by providing the requested documentationMaintain document retention schedules and execute secure document disposal per policyEnsure submission of all the client documents on timeRecord all internal and external communication.Coordination and SupportCollaborate with project managers, engineers, procurement teams, and department heads to ensure document and PO accuracyTrain staff on document control procedures and EDMS usageGenerate reports on document status, pending approvals, and procurement pipelineRespond to document and procurement inquiries from internal teams and external stakeholders