Document Controller Executive/ تنفيذي مراقب المستندات

KEY ACCOUNTABILITIES:

• Maintain and update all documents and records in an organized and systematic manner.
• Ensure that all documents are properly filed and stored for easy retrieval.
• Review and verify the accuracy and completeness of documents before filing.
• Coordinate with various departments to collect and compile necessary documents.
• Create and maintain document control procedures to ensure efficient and effective document management.
• Monitor and track document revisions and ensure that all changes are properly documented.
• Distribute documents to relevant parties and ensure that they are aware of any updates or changes.
• Assist in the preparation of reports and presentations by providing necessary documents and information.
• Ensure compliance with company policies and procedures regarding document control.
• Educate and train staff members on best practices and document control procedures.
• Conduct regular audits to ensure that document control processes are being followed.
• Maintain confidentiality and security of all documents and records.
• Stay updated with industry trends and advancements in document control practices.
• Offer assistance and support to other departments as needed.
• Continuously improve document control processes and systems to enhance efficiency and accuracy.

. HSEQ:
• Ensure compliance to all relevant health, safety, environment and quality management procedures and control across the HSE department to guarantee employees safety, legislative compliance, and delivered high quality and safe services.
Qualification
Minimum bachelor's degree in information management, archiving management, business administration, or a similar discipline is preferred.
Experience
• Minimum 2 years of experience
Skills
• Proven expertise in records management or document control.
• Proficiency in document management software and systems, with knowledge of industry-standard tools and technologies.
• Outstanding time management, task prioritization, and deadline compliance abilities.
• Strong attention to detail and accuracy, with a commitment to maintaining high standards of quality and compliance.
• Strong written and verbal communication abilities, as well as the capacity to engage in professional discussions with stakeholders and colleagues at all levels.
• Ability to solve problems both cooperatively and proactively, both alone and in a team.
• Knowledge of regulatory requirements and best practices in document control and records management.