Administrative Assistant

 To carry out basic secretarial tasks and related duties for the Operations/Administration Department
 To answer telephoned calls, if assigned, in a courteous manner and convey the relevant information to the concerned persons
 To record and file documents in their respective locations as designated by Managers and Senior Personnel
 To deliver and collect printed documents to and from various departments as requested by Managers and Senior Personnel
 To be able to type drafts given to him by various Managers and Senior Personnel in a word document format using MS Word on a computer
 To support and assist office staff and others as and when required
 To be polite and respect his Superiors at all times
 To attend and pass HSE, Food Safety. QMS and any other Courses that is required or specified for this category of Job Description
 To ensure the integrity and confidentially of all documentation and other information within the AA Group and that no information is disclosed to unauthorised personnel
 To ensure/carry out all works in strict and full compliance with the AA Group’s QHSE Plans, Policies, Procedures and to STOP any unsafe work immediately
 To understand and comply with the laws and statutes of the Sultanate of Oman and local customs and traditions
 To understand and comply with the overall concept of the AA Group’s Quality Management System as expressed through the Quality Policy, Quality Management System Procedures and other documents
 To understand and comply with the AA Group’s Commitment to Health, Safety and Environment (HSE) that is expressed through the HSE Policy, Alcohol & Drugs Policy, Transportation Policy, Environmental Policy, Anti-Bribery & Corruption Policy, Ethical Code of Conduct, Procedures, the 12 Life Saving Rules and its Consequence Matrix and all other related documents within the AA Group QHSE-MS including that ‘Everyone is empowered to STOP unsafe work’
 To ensure that the rules and regulations of the AA Group and the Oman Government are understood and complied with and that any necessary disciplinary action will be taken whenever these rules and regulations are broken.
 To understand and comply with the AA Group’s Policy that prior Management permission is required before leaving a location; the use of private transport is prohibited and only Company provided or approved transportation shall be used for commuting to and from Oil & Gas Interior locations.
 To carry out any other duties and tasks required by his Superiors
Reports To:
Operations Office Man