Senior Corporate Communications Specialist || أختصاصي أول - تواصل مؤسسي

JOB PURPOSE
To support the department in executing the full scope of the corporate communications function, encompassing public relations, media relations, events, corporate social responsibility (CSR), and stakeholder engagement. The Senior Corporate Communications Specialist takes ownership of assigned workstreams and day-to-day communications activities, ensuring high-quality, timely, and on-brand delivery in line with plans and guidelines set by the Marketing and Communications Director. The role requires a seasoned communications professional who can work with significant autonomy, handle complex tasks, and contribute meaningfully to the team’s overall output.
KEY ACCOUNTABILITIES AND RESPONSIBILITIES
Public Relations & Communications
• Execute the approved annual PR and communications plan, delivering assigned activities on time and to the standard set by the Marketing and Communications Director.
• Support the management of the company’s public image by drafting, reviewing, and distributing press releases, corporate statements, newsletters, and official communications in Arabic and English.
• Maintain and regularly update the media contacts database, ensuring strong, ongoing working relationships with journalists, editors, and correspondents.
• Handle day-to-day media enquiries, preparing initial responses and coordinating with the Marketing and Communications Director for approval and release.
• Monitor media coverage across print, broadcast, digital, and social platforms daily, compiling coverage summaries and sentiment reports for the review.
• Assist in preparing communications materials and holding statements during sensitive or crisis situations, under the direction of the Marketing and Communication Director.
• Coordinate with internal departments to gather accurate information for communications outputs, ensuring factual consistency across all materials.
Media Relations & Content
• Execute activities across the organisation’s media calendar, including coordinating interviews, press visits, editorial opportunities, and advertorial placements.
• Produce media-facing content including press kits, backgrounders, executive bios, fact sheets, and corporate presentations in Arabic and English.
• Liaise with media buying and advertising agencies on a day-to-day basis, tracking placements, confirming deliverables, and flagging issues to the Marketing and Communication Director.
• Review creative and media content produced by agencies and suppliers, checking for accuracy, tone, and brand compliance before submission to the final approval.
• Track and reconcile media spend against approved budgets, maintaining up-to-date records and submitting periodic expenditure reports to the Director.
• Monitor media landscape developments, emerging platforms, and coverage trends, preparing periodic summaries.
• Support the identification of media partnership and sponsorship opportunities, preparing initial assessments and proposals for review.
Events Management
• Execute logistical and operational activities across the annual events calendar, including corporate launches, press conferences, community events, exhibitions, and sponsorships.
• Coordinate with event agencies, venues, production companies, caterers, and other suppliers to ensure smooth, on-time, and on-brand delivery of all events.
• Manage event timelines, run-of-show documents, and vendor checklists, proactively flagging delays or risks to the Marketing and Communication Director.
• Liaise with internal departments to coordinate attendance, speakers, collateral, and event-related requirements ahead of each event.
• Support on-site event management, ensuring all logistics, guest coordination, and brand standards are maintained throughout.
• Compile post-event reports covering attendance, media coverage, supplier performance, and feedback, submitting findings to the Marketing and Communication Director.
• Maintain an organised events tracker and a database of vendors, agencies, and venues for reference in future event planning.
Corporate Social Responsibility (CSR)
• Execute assigned CSR activities including community programmes, charitable initiatives, environmental campaigns, and employee volunteering events in line with the approved CSR plan.
• Coordinate with NGOs, community organisations, and government contacts to support the delivery of CSR partnerships and initiatives as per the plan.
• Prepare content, social media posts, reports, and collateral related to CSR activities, ensuring accurate and consistent communication of the company’s community commitments.
• Maintain records of all CSR activities, tracking participation, expenditure, and outputs to support periodic impact reporting.
• Monitor relevant national and regional CSR developments and community initiatives, summarising findings for the department’s awareness.
• Support the preparation of periodic CSR reports by gathering data, drafting sections, and compiling supporting documentation for the review.
Stakeholder Management
• Maintain and regularly update the stakeholder database, including government entities, media contacts, community representatives, corporate partners, and NGOs.
• Support the execution of stakeholder engagement activities such as briefings, site visits, consultations, and formal correspondence.
• Draft stakeholder communications including letters, meeting summaries, and follow-up correspondence in Arabic and English for review and approval.
• Monitor stakeholder feedback and engagement activity, flagging any concerns, emerging sensitivities, or opportunities.
• Assist in preparing stakeholder relationship updates, engagement logs, and briefing notes for senior leadership.
• Represent the organisation at community engagements, industry events, and external forums when directed by the Marketing and Communication Director.
Reporting & Administration
• Prepare clear, well-structured performance summaries, activity reports, and dashboards across PR, media, events, CSR, and stakeholder workstreams for review.
• Track expenditures for assigned activities against approved budgets, submitting timely and accurate expense reports.
• Maintain organised and up-to-date records of communications assets, vendor contracts, agency briefs, media lists, and event documentation.
• Assist in preparing presentations, proposals, and briefing materials.
• Coordinate administrative tasks related to agency management including purchase orders, invoice tracking, and delivery confirmation.
MINIMUM QUALIFICATIONS & EXPERIENCE
Education
• Bachelor’s degree in communications, Public Relations, Journalism, Marketing, or a related field.
• A postgraduate qualification or professional certification (e.g. CIPR, CIM, PRCA, or equivalent) is an advantage.
Experience
• Minimum 6-10 years of progressive experience in public relations, media relations, communications, or a related field.
• Demonstrated hands-on experience executing PR, media, events, and CSR activities, ideally across multiple functions within a single organisation.
• Proven experience working with media outlets, PR agencies, and event suppliers, with a track record of managing deliverables and meeting deadlines.
• Experience in stakeholder communications and engagement, including coordination with government contacts or community organisations.
• Industry background in mixed-use developments, real estate, hospitality, tourism, or related sectors is highly preferred.
Skills & Knowledge
• Full professional fluency in Arabic and English (reading, writing, and speaking) is mandatory; strong bilingual writing skills are essential.
• In-depth knowledge of the Omani media landscape, including print, broadcast, digital, and social media platforms.
• Strong understanding of PR principles, crisis communications, media strategy, and stakeholder engagement practices.
• Solid knowledge of event management practices, vendor management, and large-scale event logistics.
• Familiarity with CSR frameworks, community engagement practices, and relevant national and regional initiatives.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with PR and stakeholder monitoring tools is an advantage.
• Excellent written and verbal communication skills, with the ability to draft and present materials to senior leadership and external stakeholders.
• Strong project management and organisational skills, with the ability to manage multiple workstreams and deadlines simultaneously.
• High level of professionalism, discretion, and judgement in handling sensitive communications and stakeholder matters.