Executive Assistant To Managing Director Nada Happiness Group

Job DescriptionRoles & ResponsibilitiesProvide full executive support to Chairman & MD including calendar management, emails, meeting coordination, and travel arrangements.Draft and manage professional correspondence, memos, circulars, and confidential documents with zero errors.Prepare Minutes of Meeting (MOM) and follow up with HODs/Directors for task updates and action closure.Schedule and coordinate all meetings; manage meeting room bookings and ensure rooms are fully ready 10 minutes before meetings.Prepare meeting materials, presentations, and required documents for Chairman/MD.Coordinate with Admin/HR/IT for all office needs, maintenance, and internal arrangements.Handle VIP visitors, schedule appointments, and ensure excellent hospitality.Maintain daily/weekly tracking sheets for all instructions given by Chairman/MD.Maintain filing systems, document control, and confidential records.Support in preparing letters, reports, circulars, and official communication.Maintain the annual business calendar and support Chairman/MD in planning schedules.Be available during urgent situations and provide immediate coordination when required.Act as the primary point of contact for all internal and external stakeholders.Key Performance Expectations95% of tasks for Chairman/MD completed within deadlines.Zero scheduling conflicts; meeting rooms always prepared in advance.100% professional communication with zero errors.Weekly reports and follow-up trackers submitted on time.Zero breach of confidentiality.Smooth coordination with Admin/HR/IT with same‑day resolution of issues.High satisfaction and positive feedback from visitors and senior management.