Financial Controller

Job DescriptionRoles & ResponsibilitiesManage and control all finance activities of the station that include authorising, (as perthe manual of authorities), evaluating and implementing corporate finance decisions inareas covering Revenue, Receivables, Payables, Cash/Banking, Payroll, General Ledgerand Taxation.Plan, organize, direct and control the activities of all sub-ordinates at the stationwith the objective of achieving high accounting standards, protecting thecompany’s assets minimizing cost, setting up modern accounting systems andestablishing a business support function at the outstations.Manage the implementation of new accounting systems and procedures asrequired by head quarters from time to time.Implement and monitor internal controls in all areas of the station.Responsible for the audit rating of the station as far as it relates to Finance areas.Liaise with all department head at the station/HDQ to provide adequate businesssupport for their areas.Exercise supervisory functions and exercise financial authority established bymanagement for the position.The definition of duties or responsibilities mentioned below are only indicative and are notexhaustive. The duties and responsibilities are subject to changes depending upon thechanges in operations at the station, local laws and requirements of the Head Office.Accounts and recordsPlan, organize, direct and control the activities of all sub-ordinates at thestation with the objectives of achieving high accounting standards, protectingthe company’s assets, minimizing costs, assist HDQ in implementing modernaccounting systems and establishing a business support function at thestation.Direct the financial accounting function at the stations to ensure that there areadequate internal controls and compliance with company policies.Develop the support systems and processes at the station so that theaccounting transactions are correctly allocated and provide the requiredmanagement information on a timely basis.Ensure proper maintenance of station accounts' records and documents suchas assets records, bank reconciliations, General ledgers, purchase/serviceinvoices, internal invoices, prepayment invoices, iexpense reports, remittanceadvises, sales reports, receipts, bank statements, cheque books, payrolls andrevenue documents. Review the filing systems from time to time to ensureeasy accessibility at any time to the required information.Review the existing manuals and procedures and advise simplification andrationalization.ExpenditurePrepare the annual plans and budgets (capital and operating) for the financeactivity at the station. Practicing budgetary control by ensuring that actualexpenditure is within the limits of budget so that no adverse variances couldoccur.Assist and guide in the preparation of the annual budgets of all departments atstations. Ensure that they comply with management parameters and that theyare submitted to HDQ in time.Control petty cash accounts at town office, Airport office etc.. to ensure soundprocessing, according to GF procedure. Ensure that reimbursement claims arelodged by staff on timely basis. Conduct surprise check of petty cash to ensurethat petty cash float is utilised for GF business.Cause to run and maintain Station Payroll. Ensure that any changes in rate ofpay is supported by authorised documents.Ensure proper application of company policies in the matter of settlement ofduty travel claims, entertainment claims, medical claims etc., of staff at thestation.Maintain schedule of GF contracts with third parties and ensure that concerneddepartment initiates renewal process in time. Review the contracts to ensurethat GF interests are well protectedEnsure that payments for the purchases or services received are made tosupplier based on original documents, proper certification of services andverification of rates and contract terms and conditions.Monitor and ensureproper control over the disbursement bank account to ensure proper utilizationof funds and maintain optimal balance in this account so that no idle cashbalances is there, which causes a loss to the company, nor a shortage takesplace which could harm the company goodwill and causes bank interestpayable.Ensure that bank reconciliation is prepared on timely basis. Any errors andomissions in the bank statement to be advised to the bank and rectificationaction followed up.